University Event LED Screen Rental in Orlando

LED Screen Rental for University Event in Orlando

Orlando Video Wall deploys professional LED screen rental solutions for university events across Central Florida — ceremony screens, live camera feeds, orientation displays, alumni event video walls, and campus program screens. We deliver, install, operate, and break down every setup with an experienced on-site crew. Over 23 years serving universities and colleges at Central Florida’s most active venues, one vendor, every format covered.

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Our Equipment & Services

Orlando Video Wall provides a complete range of LED display solutions for events across Orlando and central florida  — from indoor conference screens to outdoor festival displays, mobile LED trailers, and full event production support.

Indoor LED Displays

Our high-resolution indoor LED screens are ideal for conferences, trade shows, and exhibitions, ensuring crystal-clear visuals in any venue.

Outdoor LED Displays

Built for durability in any weather, our outdoor LED screens are perfect for concerts, festivals, and large-scale events.

Mobile LED Trailers

Our mobile LED trailers offer flexible, easy-to-set-up display solutions for outdoor events like tailgates, festivals, and pop-ups.

Jumbotron LED Displays

Captivate large audiences with our Jumbotron LED screens, designed for sports events, concerts, and public gatherings.

Curved & Kinetic LED Displays

Create immersive and dynamic visual experiences with our curved and kinetic LED displays, perfect for creative events.

Transparent LED Screens

Enhance your event with our transparent LED screens, blending visuals seamlessly into your venue for a sleek, modern look.

What Every Rental Includes

No chasing subcontractors. One team, start to finish.

✓ Pre-event planning consultation & venue assessment
✓ Professional delivery & precision installation
✓ Dedicated on-site technician throughout your entire event
✓ Live content management & presenter support
✓ Backup systems & redundancy for critical sessions
✓ Full venue coordination — loading docks, power, rigging, safety compliance
✓ Post-event dismantling & complete venue restoration

What We Deploy & Where

Every university event area has specific display requirements. Here's exactly what we bring to each one — and what our team does throughout.

Graduation & Commencement Ceremonies
Equipment Deployed
Large-Format Indoor LED Video Walls Audience Side Screens Live Camera Feed Displays
Where We Set Up
Main Ceremony Stage Auditorium & Arena Audience Viewing Areas
Our Team Manages every graduate name display cue, live camera feed, and content transition in real time — so families in every seating section see every milestone moment clearly.
Orientation Programs
Equipment Deployed
Indoor LED Screens Presentation Display Systems LED Poster Displays
Where We Set Up
Orientation Session Rooms Welcome Presentation Areas Campus Information Zones
Our Team Coordinates with your student affairs department — ensuring every display is running and content-ready before the first group of new students arrives.
Student Activities & Campus Events
Equipment Deployed
Outdoor LED Screens Indoor LED Displays Mobile LED Trailer Screens
Where We Set Up
Campus Outdoor Spaces Student Union Areas Festival Grounds
Our Team Manages display operation across every campus event zone so your student events team stays focused on the experience — not the technology.
Academic Conferences & Lectures
Equipment Deployed
Indoor LED Screens Multi-Room Display Systems Presentation Display Systems
Where We Set Up
Conference Session Rooms Lecture Halls Research Symposium Areas
Our Team Works alongside your AV team and presenters — managing every display and content transition throughout each session so academic presenters focus entirely on the content.
Alumni Events & Fundraising Programs
Equipment Deployed
LED Video Walls Digital Signage Displays LED Poster Displays
Where We Set Up
Alumni Gala Stage Donor Recognition Areas Fundraising Event Spaces
Our Team Manages all display operation throughout your alumni program — from leadership presentations and impact videos to donor recognition and award moments — so your development team stays focused on relationships.
Hybrid University Events
Equipment Deployed
LED Screens Live Streaming Integration Hybrid Production Setup Multi-Camera Systems
Where We Set Up
Main Event Stage Session Rooms Virtual Broadcast Points
Our Team Manages the complete technical broadcast end to end — connecting remote students, virtual family members, and online participants seamlessly with every in-person event moment.

University Events We Support

From orientation programs to large-scale commencement ceremonies — every format covered.

Graduation Ceremonies Commencement Programs Student Orientation Events Welcome Week Activities Academic Conferences Research Symposiums Alumni Gatherings Fundraising Galas Campus Festivals Leadership Conferences Athletic Events Hybrid University Events

Venues We Work In Regularly

If your venue isn't listed — we've probably worked there too.

Orange County Convention Center

Trade shows, conventions, and large-scale conferences. Single booth displays to multi-hall video wall installations.

Hyatt Regency Orlando

Conferences, galas, and corporate events across ballroom and breakout configurations.

Rosen Shingle Creek

Large association meetings, conventions, and corporate conferences across multiple event spaces.

Rosen Centre Hotel

Corporate meetings, trade show adjacent events, and association conference programs.

Caribe Royale Orlando

Conferences, galas, and hybrid events across the resort's expansive meeting and ballroom spaces.

Hilton Orlando

Corporate conferences, leadership summits, and executive events across multiple ballroom configurations.

DoubleTree by Hilton Orlando

Corporate meetings, training events, and mid-scale conference programs throughout the venue.

Walt Disney World Resort Events

Resort event properties hosting corporate conferences, incentive events, and large-scale productions.

Universal Orlando Events

Entertainment venue events, corporate gatherings, and large-scale productions at Universal properties.

Gaylord Palms Resort Orlando

Large conventions, association meetings, and multi-day conferences across the resort's convention facilities.

Areas We Serve

Serving University Event throughout Orlando and Central Florida.

Why Orlando Event Planners Trust Us

Planning a University Event means managing a hundred moving parts. The last thing you need is a vendor who shows up, drops off equipment, and disappears.

We Know Your Venue

23+ years operating inside Orlando's major Trade Show venues. We know the loading dock schedules, power requirements, and venue ops teams — no costly surprises on event day.

One Team, Start to Finish

Same team that plans your display setup shows up on install day and stays through your closing session. No handoffs, no subcontractors, no miscommunication.

We Stay On-Site

A dedicated technician remains throughout your entire event — managing content, supporting presenters, and responding instantly if anything needs attention.

We Build in Backup

Redundancy systems are in place before your first session begins. If something fails, your audience never knows — because we planned for it before they arrived.

We Handle the Venue

Loading dock scheduling, power planning, rigging, safety compliance — all managed directly with the venue so you don't have to.

We Scale to Your Event

Executive boardroom meeting or 5,000-person convention — our solutions scale without compromising on quality, service, or attention to detail.

Frequently Asked Questions

Pricing depends on venue size, event type, number of session rooms, and support requirements. A single-session orientation program has very different needs than a multi-session commencement weekend. Contact us for a detailed itemized quote.
Graduation season is one of the busiest periods for university event technology in Orlando. We strongly recommend booking 90 days out minimum — earlier for large multi-session commencement programs.
Yes. Graduate name display integration — synced to your commencement program and managed live by our on-site technician — is one of the most common and impactful services we provide for university graduation ceremonies.
Yes. Outdoor LED screens for campus festivals, outdoor orientation events, athletic competitions, and large-scale student gatherings are a core part of what we do — including weather contingency planning for Florida's outdoor conditions.
Yes — live streaming, remote family participation, virtual academic conference attendance, and online alumni event integration are all available as part of a complete hybrid event technology package.
Always. We manage all venue communication, loading access, power coordination, and safety compliance directly with your campus facilities team so your event coordinators aren't managing technical logistics on event day.

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