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LED Screen Rental for Award Ceremony in Orlando

Orlando Video Wall deploys professional LED screen rental solutions for award ceremonies across Central Florida — stage-flanking screens, nominee displays, winner announcement graphics, sponsor recognition walls, and live camera feeds. We deliver, install, operate, and break down every setup with an experienced on-site crew. Over 23 years serving award ceremony organizers at Central Florida’s most active venues, one vendor, every format covered.

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Our Equipment & Services

Orlando Video Wall provides a complete range of LED display solutions for events across Orlando and central florida  — from indoor conference screens to outdoor festival displays, mobile LED trailers, and full event production support.

Indoor LED Displays

Our high-resolution indoor LED screens are ideal for conferences, trade shows, and exhibitions, ensuring crystal-clear visuals in any venue.

Outdoor LED Displays

Built for durability in any weather, our outdoor LED screens are perfect for concerts, festivals, and large-scale events.

Mobile LED Trailers

Our mobile LED trailers offer flexible, easy-to-set-up display solutions for outdoor events like tailgates, festivals, and pop-ups.

Jumbotron LED Displays

Captivate large audiences with our Jumbotron LED screens, designed for sports events, concerts, and public gatherings.

Curved & Kinetic LED Displays

Create immersive and dynamic visual experiences with our curved and kinetic LED displays, perfect for creative events.

Transparent LED Screens

Enhance your event with our transparent LED screens, blending visuals seamlessly into your venue for a sleek, modern look.

What Every Rental Includes

No chasing subcontractors. One team, start to finish.

✓ Pre-event planning consultation & venue assessment
✓ Professional delivery & precision installation
✓ Dedicated on-site technician throughout your entire event
✓ Live content management & presenter support
✓ Backup systems & redundancy for critical sessions
✓ Full venue coordination — loading docks, power, rigging, safety compliance
✓ Post-event dismantling & complete venue restoration

What We Deploy & Where

Every award ceremony area has specific display requirements. Here's exactly what we bring to each one — and what our team does throughout.

Main Stage & Award Presentations
Equipment Deployed
Large-Format Indoor LED Video Walls Stage Backdrop Displays Presenter Display Systems
Where We Set Up
Main Ceremony Stage Award Presentation Area Stage Backdrop Position
Our Team Installs and calibrates every display before doors open — then manages every award cue, nominee reel, winner announcement, and content transition live throughout the entire ceremony.
Ballroom Displays
Equipment Deployed
Supplementary LED Screens Ballroom Display Screens Side Viewing Screens
Where We Set Up
Side Ballroom Walls Rear Seating Areas Guest Table Viewing Positions
Our Team Installs supplementary screens ensuring every guest — regardless of table position — has a clear view of every award moment. Monitors every display throughout the evening.
Winner & Nominee Recognition Areas
Equipment Deployed
Dedicated LED Displays Nominee Reel Screens Winner Announcement Displays
Where We Set Up
Category Announcement Area Nominee Display Zone Winner Recognition Stage
Our Team Manages every nominee reel, winner announcement cue, and recognition display in real time — precisely timed to your ceremony runsheet so no award moment is missed or mistimed.
Sponsor Recognition
Equipment Deployed
LED Video Walls Digital Signage Displays Branded Screens
Where We Set Up
High-Traffic Sponsor Zones Venue Perimeter Stage Flanking Positions
Our Team Works directly with your sponsorship commitments — ensuring every logo, video, and acknowledgment is placed, sized, and displayed exactly as promised throughout the evening.
Red Carpet & Guest Arrival Areas
Equipment Deployed
LED Poster Displays Welcome Screens Branded Entrance Displays
Where We Set Up
Red Carpet Area Venue Entrance Points Guest Arrival Zones
Our Team Has every display live before your first guest arrives — setting a premium tone from the moment attendees walk through the door with event branding and sponsor recognition.
Entertainment & Performances
Equipment Deployed
LED Video Walls Stage Backdrop Displays Performance Visual Screens
Where We Set Up
Performance Stage Entertainment Area Live Act Backdrop
Our Team Coordinates with your entertainment team — ensuring precise visual cueing throughout every performance, musical act, and special presentation without disrupting the ceremony atmosphere.
Hybrid Award Ceremony Integration
Equipment Deployed
LED Screens Live Streaming Integration Hybrid Production Setup Multi-Camera Systems
Where We Set Up
Main Ceremony Stage Broadcast Points Virtual Streaming Positions
Our Team Hybrid specialists manage the complete technical broadcast end to end — connecting remote audiences and virtual attendees seamlessly with every in-room award moment.

Award Ceremonies We Support

From intimate recognition dinners to large-scale industry award galas — every format covered.

Corporate Awards Ceremonies Employee Recognition Events Industry Awards Programs Hospitality Awards Events Healthcare Recognition Ceremonies Association Awards Programs Academic Awards Ceremonies Nonprofit Recognition Events Sales Achievement Awards Annual Recognition Galas Business Excellence Awards Hybrid Award Ceremonies

Venues We Work In Regularly

If your venue isn't listed — we've probably worked there too.

Orange County Convention Center

Trade shows, conventions, and large-scale conferences. Single booth displays to multi-hall video wall installations.

Hyatt Regency Orlando

Conferences, galas, and corporate events across ballroom and breakout configurations.

Rosen Shingle Creek

Large association meetings, conventions, and corporate conferences across multiple event spaces.

Rosen Centre Hotel

Corporate meetings, trade show adjacent events, and association conference programs.

Caribe Royale Orlando

Conferences, galas, and hybrid events across the resort's expansive meeting and ballroom spaces.

Hilton Orlando

Corporate conferences, leadership summits, and executive events across multiple ballroom configurations.

DoubleTree by Hilton Orlando

Corporate meetings, training events, and mid-scale conference programs throughout the venue.

Walt Disney World Resort Events

Resort event properties hosting corporate conferences, incentive events, and large-scale productions.

Universal Orlando Events

Entertainment venue events, corporate gatherings, and large-scale productions at Universal properties.

Gaylord Palms Resort Orlando

Large conventions, association meetings, and multi-day conferences across the resort's convention facilities.

Areas We Serve

Serving Award Ceremony throughout Orlando and Central Florida.

Why Orlando Event Planners Trust Us

Planning a Award Ceremony means managing a hundred moving parts. The last thing you need is a vendor who shows up, drops off equipment, and disappears.

We Know Your Venue

23+ years operating inside Orlando's major Trade Show venues. We know the loading dock schedules, power requirements, and venue ops teams — no costly surprises on event day.

One Team, Start to Finish

Same team that plans your display setup shows up on install day and stays through your closing session. No handoffs, no subcontractors, no miscommunication.

We Stay On-Site

A dedicated technician remains throughout your entire event — managing content, supporting presenters, and responding instantly if anything needs attention.

We Build in Backup

Redundancy systems are in place before your first session begins. If something fails, your audience never knows — because we planned for it before they arrived.

We Handle the Venue

Loading dock scheduling, power planning, rigging, safety compliance — all managed directly with the venue so you don't have to.

We Scale to Your Event

Executive boardroom meeting or 5,000-person convention — our solutions scale without compromising on quality, service, or attention to detail.

Frequently Asked Questions

Pricing depends on venue size, screen configuration, event duration, and support level. An intimate recognition dinner has very different requirements than a large-scale industry award gala. Contact us for a detailed itemized quote.
Orlando's premier event venues fill quickly — especially during peak award seasons. We recommend securing your equipment 60–90 days out minimum.
Absolutely. Nominee profiles, award category graphics, winner announcements, recipient videos, and sponsor recognition are all managed by our on-site technician in real time — timed precisely to your ceremony program.
Yes. Our team manages everything — delivery, installation, full ceremony operation, and post-event dismantling. A dedicated technician remains present throughout your entire event.
Yes — live streaming, virtual audience integration, and remote attendee support are all available as part of a complete hybrid award ceremony production package.
Always. We manage all venue communication, installation scheduling, load-in access, and compliance requirements directly with venue operations — so your team stays focused entirely on guests and program.