LED Screen Rental for Conferences in Orlando

LED Screen Rental for Conferences in Orlando

Orlando Video Wall deploys professional LED screen rental solutions for conferences across Central Florida — main stage video walls, breakout room displays, confidence monitors, sponsor screens, and registration displays. We deliver, install, operate, and break down every setup with an experienced on-site crew. Over 23 years serving conference organizers at Central Florida’s most active venues, one vendor, every format covered.

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Our Equipment & Services

Orlando Video Wall provides a complete range of LED display solutions for events across Orlando and central florida  — from indoor conference screens to outdoor festival displays, mobile LED trailers, and full event production support.

Indoor LED Displays

Our high-resolution indoor LED screens are ideal for conferences, trade shows, and exhibitions, ensuring crystal-clear visuals in any venue.

Outdoor LED Displays

Built for durability in any weather, our outdoor LED screens are perfect for concerts, festivals, and large-scale events.

Mobile LED Trailers

Our mobile LED trailers offer flexible, easy-to-set-up display solutions for outdoor events like tailgates, festivals, and pop-ups.

Jumbotron LED Displays

Captivate large audiences with our Jumbotron LED screens, designed for sports events, concerts, and public gatherings.

Curved & Kinetic LED Displays

Create immersive and dynamic visual experiences with our curved and kinetic LED displays, perfect for creative events.

Transparent LED Screens

Enhance your event with our transparent LED screens, blending visuals seamlessly into your venue for a sleek, modern look.

What Every Rental Includes

No chasing subcontractors. One team, start to finish.

✓ Pre-event planning consultation & venue assessment
✓ Professional delivery & precision installation
✓ Dedicated on-site technician throughout your entire event
✓ Live content management & presenter support
✓ Backup systems & redundancy for critical sessions
✓ Full venue coordination — loading docks, power, rigging, safety compliance
✓ Post-event dismantling & complete venue restoration

What We Deploy & Where

Every conference area has specific display requirements. Here's exactly what we bring to each one — and what our team does throughout.

Main Stage & Keynotes
Equipment Deployed
Large-Format Indoor LED Video Walls Presenter Display Systems LED Confidence Monitors
Where We Set Up
Main Stage Keynote Hall General Session Room
Our Team Installs and calibrates every display before your first session begins — then manages every content change, presenter transition, and live moment throughout the entire program.
Breakout Rooms
Equipment Deployed
Dedicated Room LED Screens Multi-Room Display Systems LED Poster Displays
Where We Set Up
Breakout Rooms Workshop Spaces Educational Track Areas
Our Team Sets up, tests, and monitors every breakout room independently — attendees get the same quality whether they're in the main ballroom or a 50-person workshop.
Registration & Arrival Areas
Equipment Deployed
LED Poster Displays Welcome Screens Digital Signage
Where We Set Up
Registration Desks Venue Entrances Welcome Areas
Our Team Has every display live and content-ready before your first attendee arrives — communicating schedules, wayfinding, and sponsor recognition from the moment guests walk through the door.
Sponsor & Exhibit Zones
Equipment Deployed
LED Screens Digital Signage Displays Interactive Kiosks
Where We Set Up
Sponsor Zones Exhibit Areas High-Traffic Corridors
Our Team Works directly with your sponsorship requirements — ensuring every placement, content schedule, and brand activation delivers the visibility your sponsors are expecting.
Networking Lounges
Equipment Deployed
LED Screens Digital Displays Announcement Screens
Where We Set Up
Networking Lounges Common Areas Break Areas
Our Team Manages content updates in real time throughout the day — rotating schedules, announcements, and sponsor messaging so everything stays current as your conference progresses.
Hybrid Conference Integration
Equipment Deployed
LED Screens Live Streaming Integration Hybrid Production Setup Multi-Camera Systems
Where We Set Up
Main Session Stage Breakout Rooms Virtual Broadcast Points
Our Team Hybrid specialists manage the complete technical broadcast end to end — so your conference team stays focused on the program, not the technology.

Additional Event Areas We Support

Overflow & Satellite Viewing Areas

For larger conferences where not all attendees can be seated in the main hall, we deploy additional screens in overflow rooms and satellite viewing areas — streaming live session content so no attendee misses a moment.

Food & Refreshment Areas

Catering breaks are high-footfall moments. We keep displays running session highlights, upcoming program information, sponsor messaging, and announcements — maintaining engagement even when attendees step away from the session room.

Conferences We Support

From single-day corporate meetings to multi-day conventions — every format covered.

Corporate Conferences Leadership Summits Sales Conferences Annual General Meetings Association Conferences Medical Conferences Technology Conferences Financial Industry Conferences Educational Conferences Government Conferences Hospitality Conferences Hybrid Conferences

Venues We Work In Regularly

If your venue isn't listed — we've probably worked there too.

Orange County Convention Center

Trade shows, conventions, and large-scale conferences. Single booth displays to multi-hall video wall installations.

Hyatt Regency Orlando

Conferences, galas, and corporate events across ballroom and breakout configurations.

Rosen Shingle Creek

Large association meetings, conventions, and corporate conferences across multiple event spaces.

Rosen Centre Hotel

Corporate meetings, trade show adjacent events, and association conference programs.

Caribe Royale Orlando

Conferences, galas, and hybrid events across the resort's expansive meeting and ballroom spaces.

Hilton Orlando

Corporate conferences, leadership summits, and executive events across multiple ballroom configurations.

DoubleTree by Hilton Orlando

Corporate meetings, training events, and mid-scale conference programs throughout the venue.

Walt Disney World Resort Events

Resort event properties hosting corporate conferences, incentive events, and large-scale productions.

Universal Orlando Events

Entertainment venue events, corporate gatherings, and large-scale productions at Universal properties.

Gaylord Palms Resort Orlando

Large conventions, association meetings, and multi-day conferences across the resort's convention facilities.

Areas We Serve

Serving conferences throughout Orlando and Central Florida.

Why Orlando Event Planners Trust Us

Planning a conference means managing a hundred moving parts. The last thing you need is a vendor who shows up, drops off equipment, and disappears.

We Know Your Venue

23+ years operating inside Orlando's major conference venues. We know the loading dock schedules, power requirements, and venue ops teams — no costly surprises on event day.

One Team, Start to Finish

Same team that plans your display setup shows up on install day and stays through your closing session. No handoffs, no subcontractors, no miscommunication.

We Stay On-Site

A dedicated technician remains throughout your entire event — managing content, supporting presenters, and responding instantly if anything needs attention.

We Build in Backup

Redundancy systems are in place before your first session begins. If something fails, your audience never knows — because we planned for it before they arrived.

We Handle the Venue

Loading dock scheduling, power planning, rigging, safety compliance — all managed directly with the venue so you don't have to.

We Scale to Your Event

Executive boardroom meeting or 5,000-person convention — our solutions scale without compromising on quality, service, or attention to detail.

Frequently Asked Questions

Pricing depends on screen size, number of rooms, event duration, and support level. Contact us for a straight itemized quote based on your specific event.
Orlando's conference calendar fills quickly, especially during peak seasons. We recommend booking 60–90 days out at minimum. Earlier is always better for securing equipment and allowing proper planning time.
Yes. Our team manages delivery, full installation, and live operation. A dedicated technician remains on-site for your entire event to monitor performance, manage content changes, and support presenters in real time.
Yes — live streaming, virtual audience integration, and multi-room hybrid production are all available as part of a complete conference technology package.
Yes. We scale from executive boardroom meetings to multi-room conventions with thousands of attendees running simultaneously across multiple spaces.
Always. We manage all venue communication, installation scheduling, loading access, power planning, and compliance requirements — removing that burden entirely from your team.
Yes. LED video walls, digital signage, interactive kiosks, and custom display configurations can be designed to maximize sponsor visibility throughout your conference.

Rental Services