Convention LED Screen Rental in Orlando

LED Screen Rental for Convention in Orlando

Orlando Video Wall deploys professional LED screen rental solutions for conventions across Central Florida — general session video walls, breakout room displays, sponsor screens, registration displays, and multi-hall installations. We deliver, install, operate, and break down every setup with an experienced on-site crew. Over 23 years serving convention organizers at Central Florida’s most active venues, one vendor, every format covered.

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Our Equipment & Services

Orlando Video Wall provides a complete range of LED display solutions for events across Orlando and central florida  — from indoor conference screens to outdoor festival displays, mobile LED trailers, and full event production support.

Indoor LED Displays

Our high-resolution indoor LED screens are ideal for conferences, trade shows, and exhibitions, ensuring crystal-clear visuals in any venue.

Outdoor LED Displays

Built for durability in any weather, our outdoor LED screens are perfect for concerts, festivals, and large-scale events.

Mobile LED Trailers

Our mobile LED trailers offer flexible, easy-to-set-up display solutions for outdoor events like tailgates, festivals, and pop-ups.

Jumbotron LED Displays

Captivate large audiences with our Jumbotron LED screens, designed for sports events, concerts, and public gatherings.

Curved & Kinetic LED Displays

Create immersive and dynamic visual experiences with our curved and kinetic LED displays, perfect for creative events.

Transparent LED Screens

Enhance your event with our transparent LED screens, blending visuals seamlessly into your venue for a sleek, modern look.

What Every Rental Includes

No chasing subcontractors. One team, start to finish.

✓ Pre-event planning consultation & venue assessment
✓ Professional delivery & precision installation
✓ Dedicated on-site technician throughout your entire event
✓ Live content management & presenter support
✓ Backup systems & redundancy for critical sessions
✓ Full venue coordination — loading docks, power, rigging, safety compliance
✓ Post-event dismantling & complete venue restoration

What We Deploy & Where

Every convention area has specific display requirements. Here's exactly what we bring to each one — and what our team does throughout.

General Sessions & Keynote Stages
Equipment Deployed
Large-Format Indoor LED Video Walls Presenter Display Systems LED Confidence Monitors
Where We Set Up
Main Convention Stage General Session Hall Keynote Room
Our Team Installs and calibrates every display before your first session begins — then manages every content change, presenter transition, and live moment throughout the entire program.
Breakout Rooms & Educational Sessions
Equipment Deployed
Dedicated Room LED Screens Multi-Room Display Systems LED Poster Displays
Where We Set Up
Breakout Session Rooms Workshop Spaces Educational Track Areas
Our Team Sets up, tests, and monitors every breakout room independently — maintaining identical display quality across every session track simultaneously throughout your convention.
Registration & Welcome Areas
Equipment Deployed
LED Poster Displays Welcome Screens Wayfinding Displays
Where We Set Up
Registration Desks Convention Entrances Welcome Areas
Our Team Has every display live and content-ready before your first attendee arrives — communicating schedules, room assignments, wayfinding, and sponsor recognition from the moment guests walk through the door.
Exhibit Halls
Equipment Deployed
Exhibition Floor LED Displays Interactive Kiosks Digital Signage
Where We Set Up
Exhibit Hall Floor Exhibitor Booths Product Demo Areas
Our Team Coordinates directly with exhibitors and show management — every display installed, tested, and operational before the hall opens, then monitored throughout so exhibitors stay focused on attendees.
Sponsor Activation Areas
Equipment Deployed
LED Video Walls Digital Signage Displays Interactive Kiosks
Where We Set Up
Sponsor Zones High-Traffic Corridors Brand Activation Spaces
Our Team Works directly with your sponsorship commitments — ensuring every placement, content schedule, and brand activation delivers the premium visibility your sponsors are expecting throughout the convention.
Networking Lounges & Common Areas
Equipment Deployed
LED Screens Digital Displays Announcement Screens
Where We Set Up
Networking Lounges Common Areas Break Zones
Our Team Manages content updates in real time throughout the day — rotating schedules, announcements, and sponsor messaging so everything stays current as your convention progresses.
Hybrid Convention Integration
Equipment Deployed
LED Screens Live Streaming Integration Hybrid Production Setup Multi-Camera Systems
Where We Set Up
Main Session Stage Breakout Rooms Virtual Broadcast Points
Our Team Hybrid specialists manage the complete technical broadcast end to end — connecting remote attendees and virtual participants seamlessly with every in-person session.

Conventions We Support

From association annual meetings to large-scale multi-day conventions — every format covered.

Association Conventions Corporate Conventions Annual Meetings Industry Conventions Medical Conventions Technology Conventions Educational Conventions Government Conventions Financial Industry Conventions Franchise Conventions Trade Conventions Hybrid Conventions

Venues We Work In Regularly

If your venue isn't listed — we've probably worked there too.

Orange County Convention Center

Trade shows, conventions, and large-scale conferences. Single booth displays to multi-hall video wall installations.

Hyatt Regency Orlando

Conferences, galas, and corporate events across ballroom and breakout configurations.

Rosen Shingle Creek

Large association meetings, conventions, and corporate conferences across multiple event spaces.

Rosen Centre Hotel

Corporate meetings, trade show adjacent events, and association conference programs.

Caribe Royale Orlando

Conferences, galas, and hybrid events across the resort's expansive meeting and ballroom spaces.

Hilton Orlando

Corporate conferences, leadership summits, and executive events across multiple ballroom configurations.

DoubleTree by Hilton Orlando

Corporate meetings, training events, and mid-scale conference programs throughout the venue.

Walt Disney World Resort Events

Resort event properties hosting corporate conferences, incentive events, and large-scale productions.

Universal Orlando Events

Entertainment venue events, corporate gatherings, and large-scale productions at Universal properties.

Gaylord Palms Resort Orlando

Large conventions, association meetings, and multi-day conferences across the resort's convention facilities.

Areas We Serve

Serving Convention throughout Orlando and Central Florida.

Why Orlando Event Planners Trust Us

Planning a Convention means managing a hundred moving parts. The last thing you need is a vendor who shows up, drops off equipment, and disappears.

We Know Your Venue

23+ years operating inside Orlando's major Trade Show venues. We know the loading dock schedules, power requirements, and venue ops teams — no costly surprises on event day.

One Team, Start to Finish

Same team that plans your display setup shows up on install day and stays through your closing session. No handoffs, no subcontractors, no miscommunication.

We Stay On-Site

A dedicated technician remains throughout your entire event — managing content, supporting presenters, and responding instantly if anything needs attention.

We Build in Backup

Redundancy systems are in place before your first session begins. If something fails, your audience never knows — because we planned for it before they arrived.

We Handle the Venue

Loading dock scheduling, power planning, rigging, safety compliance — all managed directly with the venue so you don't have to.

We Scale to Your Event

Executive boardroom meeting or 5,000-person convention — our solutions scale without compromising on quality, service, or attention to detail.

Frequently Asked Questions

Pricing depends on venue size, number of rooms, event duration, and support level. Multi-room conventions and large-scale programs require more equipment and coordination. Contact us for a detailed itemized quote.
Orlando's convention calendar fills fast — particularly during peak seasons. We recommend booking 60–90 days out minimum. For large multi-room programs, earlier is always better.
Absolutely. We regularly support large-scale conventions requiring multiple video walls, multi-room breakout displays, exhibit hall installations, and convention-wide technology solutions running simultaneously.
Yes — live streaming, virtual attendee integration, remote presenter support, and multi-screen hybrid production are all available as part of a complete convention technology package.
Always. We manage all venue communication, installation scheduling, loading access, power planning, and compliance requirements directly with venue operations — removing that burden entirely from your team.
Yes. LED video walls, digital signage, interactive kiosks, and custom display configurations can be designed to maximize sponsor visibility and create premium sponsorship opportunities throughout your convention.
Yes. Our team manages everything — delivery, installation, full convention operation, and post-event dismantling. A dedicated technician remains on-site for the full duration of your convention.

Rental Services